[EXAMPLE]
Privacy Policy
Valid from 29.08.2024
Introduction
Website www.gbris.com (GBRIS) processes and utilizes personal data as described in this document. GBRIS acts as an informational service provider by connecting global business registries and offering access to official legal entity documents submitted to the local registries.
Data collection takes place on the website when the private user or representative of a legal entity requests a document related to a specific company and enters his contact details in the checkout page.
GBRIS expects that such data is related to the legal entities only and, therefore, is not considered as personal data under the definitions of the privacy laws. However, if the data regarding the individuals (representative of the legal entity), falls under the definition of personal data, we herein describe how this data is processed.
What personal data we collect
GBRIS collects and processes data that is necessary to fulfill customer order – customer name and email address (if the order is made by a natural person) and company name, registry code, legal address, contact persons name and email address (if the order is made by a legal entity). Data will be stored in GBRIS databases. The data is collected when the Customer makes an order in GBRIS website.
Purposes for which personal data is processed
GBRIS collects personal and legal entity data in order to fulfill Customer orders made via website www.gbris.com. We do not transfer your personal data beyond the EU. The personal data is not used for profiling and personal data is not published on GBRIS website.
Legal basis and Jurisdiction
The lawful basis for the processing of personal data is the fulfilment of the order. We are governed by laws of the Republic of Estonia and any disputes with us will be settled in courts of the Republic of Estonia.
Direct marketing
GBRIS does not send e-mails for direct marketing purposes. E-mails are used to provide reminders, deliver a service and maintain communication with clients.
Recipients
Personal data regarding the individuals who are representing legal entities will not be publicly displayed.
Data subjects’ rights
- Right to access
Individuals may access or receive information regarding his/her personal data.
- Right to data portability
Any individual has the right to receive his/her personal data in a structured, commonly used, and machine-readable format and to independently transmit those data to a third party.
- Right to erasure
Any individual has the right to request the deletion of personal data if the personal data is no longer necessary for related purposes.
To exercise any of the abovementioned rights, please contact GBRIS.
Data storage and retention period
GBRIS stores data and documents in accordance with internal and external requirements. In the event of a dispute, the personal data will be retained until an agreement is reached or until the due date for the claim expires. The personal data is stored in secure servers in the European Union.
Company data
GBRIS company database consists of different local business registries and GBRIS may also publish on its website available public company information, including company name, registration number, legal form, legal address. In case a company wants GBRIS to remove its information from GBRIS website, authorized representative of the company should send a request to [email protected].
Third Party Service Providers
We may use third party service providers to send you personalized marketing content by mail, email or other channels. We also use third party service providers, such as Google, to perform ads measurements services on your behalf.
Use of cookies
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the website.
We use cookies and similar tracking technologies to track the activity on our services and we hold certain information. Examples of Cookies we use (the list is not limited by these):
Session Cookies. We use Session Cookies to operate our services.
Preference Cookies. We use Preference Cookies to remember your preferences and various settings.
Security Cookies. We use Security Cookies for security purposes.
Marketing Cookies. We use Marketing Cookies for marketing purposes.
Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set, visit www.aboutcookies.org or www.allaboutcookies.org.
Possible Amendments
GBRIS retains the right to amend and/or update any terms and conditions set out above (relating to personal data as well as the use of cookies) without prior notice to ensure compatibility of the with our actual needs and preferences, and their conformity with law and accepted practices.
Changes
GBRIS may update this Privacy Notice at any time if required to reflect changes in data processing practices, in personal data protection laws or otherwise.